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2012-13 Student Information System
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Student End Of Year Status

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2012-2013 Student End of Year Status

  1. Submit this record for all PK-12 students who were in membership in the district at any time during either the regular school year or its associated summer session, any PK-12 student who was expected to attend school but did not enter (DNE) as expected for unknown reasons, and any student for whom a Diploma Type of W43, W45, or W52, is being reported.
  2. Two Student End of Year Status records may be submitted for a student. This can occur when a high school student leaves the PK-12 program and receives an Adult Standard High School Diploma (Diploma Type W43 or W52) or a State of Florida Diploma (GED) (Diploma Type W45). In this instance, one End of Year Status record will be submitted with Grade Level PK-12 and one with Grade Level 30-31.
  3. School Number, Current Enrollment: For the PK-12 student, report the last PK-12 school that the student was enrolled in during the regular 180 day school year unless the student was only enrolled in the district during the summer term.
  4. Grade Level: For the PK-12 student, report the last Grade Level of the student during the regular 180 day School Year.
  5. Grade Promotion Status: Report code P for any PK-12 student who earned a diploma or certificate at any time during the school year.
  6. Error Codes: This field is used by the Department to report to districts the specific errors found in the record during the state edit process. This field should contain filler (spaces, blanks) when the record is transmitted to the Department.
  7. Key Fields: The key fields for this format are item numbers 1, 2, 3, 4, 5 and 25. If a key field needs to be changed, the record must be deleted and re-submitted as an add.
' * ' indicates key fields.
(Click on the link to view or download a pdf version of the document)
Item No. From-To Size Field Char. Field Description
1 1-2 2 N/R District Number, Current Enrollment *
2 3-6 4 A/N/R School Number, Current Enrollment *
3 7-16 10 A/N Student Number Identifier, Florida *
4 17-17 1 N Survey Period Code *
5 18-21 4 N School Year *
6 22-22 1 A Grade Promotion Status
7 23-25 3 A/N Diploma Type
8 26-28 3 A/N Certificate of Completion, Type
9 29-30 2 A/N Filler
10 31-32 2 N Postsecondary Education Plans
11 33-34 2 A/N Filler
12 35-37 3 A/N Withdrawal Reason
13 38-43 6 A/N Filler
14 44-44 1 A Transaction Code
15 45-47 3 N/R FTE Earned, College Entrance Examination Board Advanced Placement Test
16 48-54 7 A/N Filler
17 55-57 3 N/R FTE Earned, International Baccalaureate Diploma
18 58-60 3 N/R FTE Earned, International Baccalaureate Score
19 61-61 1 A Dropout Prevention: Primary Reason for Dropping Out
20 62-62 1 A Dropout Prevention: Secondary Reason for Dropping Out
21

63-70

8 N Year Entered Ninth Grade, Graduation Requirements Determination
22 71-72 2 A/N Filler
23 73-77 5 N/R Grade Point Average State, Cumulative
24 78-83 6 N Filler
25 84-85 2 A/N Grade Level *
26 86-86 1 A Dropout Prevention: Actions Taken - Code A
27 87-87 1 A Dropout Prevention: Actions Taken - Code B
28 88-88 1 A Dropout Prevention: Actions Taken - Code C
29 89-89 1 A Dropout Prevention: Actions Taken - Code D
30 90-90 1 A Dropout Prevention: Actions Taken - Code E
31 91-91 1 A Dropout Prevention: Actions Taken - Code F
32 92-92 1 A Dropout Prevention: Actions Taken - Code G
33 93-93 1 A Dropout Prevention: Actions Taken - Code H
34 94-94 1 A Dropout Prevention: Actions Taken - Code I
35 95-95 1 A Dropout Prevention: Actions Taken - Code J
36 96-96 1 A Dropout Prevention: Actions Taken - Code K
37 97-97 1 A Dropout Prevention: Actions Taken - Code L
38 98-98 1 A Dropout Prevention: Actions Taken - Code M
39 99-99 1 A Dropout Prevention: Actions Taken - Code N
40 100-100 1 A Dropout Prevention: Actions Taken - Code O
41 101-101 1 N/R Filler
42 102-109 8 A/N Withdrawal Date
43 110-110 1 A/N Dropout Prevention: Possible Influences - Code A
44 111-111 1 A/N Dropout Prevention: Possible Influences - Code B
45 112-112 1 A/N Dropout Prevention: Possible Influences - Code C
46 113-113 1 A/N Dropout Prevention: Possible Influences - Code D
47 114-114 1 A/N Dropout Prevention: Possible Influences - Code E
48 115-115 1 A/N Dropout Prevention: Possible Influences - Code F
49 116-116 1 A/N Dropout Prevention: Possible Influences - Code G
50 117-117 1 A/N Dropout Prevention: Possible Influences - Code H
51 118-118 1 A/N Dropout Prevention: Possible Influences - Code I
52 119-119 1 A/N Career Pathways Student Participant
53 120-120 1 A/N Dropout Prevention: Possible Influences - Code J
54 121-121 1 A Filler
55 122-122 1 A Career and Technical Education, Single Parent and Single Pregnant Woman
56 123-123 1 A Dropout Prevention: Performance-Based Exit Option Test Results
57 124-126 3 N FTE Earned, Advanced International Certificate of Education Diploma
58 127-129 3 N FTE Earned, Advanced International Certificate of Education Score
59 130-130 1 N Grade Promotion Status: Good Cause Exemption
60 131-131 1 A/N Differentiated Diploma
61 132-136 5 N FTE Earned, Unpaid Credits for Early Graduates
62 137-137 1 A Online Course Exempt
63 138-142 5 A/N Filler
64 143-152 10 A/N Student Number Identifier, Local
65 153-160 8 A/N Filler/Error Codes

Last Updated: 7/1/2012

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