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2012-13 Student Information System
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Federal/state Indicator Status

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2012-2013 Federal/State Indicator Status

  1. Submit this record during reporting periods 2, 3 and 5 for each PK-12th grade student in membership in the school district at any time during the school year.

    For students who supplement their course schedule outside of the district, only one record is submitted. In this situation the primary district of enrollment should submit the record.

    Do not send this record for McKay Scholarship students (school of enrollment of 3518) unless the student also attends a course in the school district or receives services through a services plan.

    Do not send this record for students who were expected to attend school but did not enter (DNE) as expected for unknown reasons.


  2. For reporting period 7, submit this record for each KG-12 student for whom an English Language Learners Information record is being submitted.


  3. For reporting period 7, the following fields should be Z-filled or zero-filled as appropriate: Immunization Status; Homeless Unaccompanied Youth; District Number Current Instruction/Service: CAPE (First); District Number Current Instruction/Service: CAPE (Second); Section 504 Eligible; Dropout Prevention/Juvenile Justice Programs; Homelessness Cause, Physical Education Waiver, Mathematics Remediation Component; and Reading Fluency; Military Family Student; Career and Professional Academy Identifier (First); Career and Professional Academy Identifier (Second); Bullied or Harassed - Disability; Bullied or Harassed - Race; and Bullied or Harassed - Sex . Use code N for Homeless Student, PK-12; Career Academy Participant; and School Related Arrest.


    4. NOTE: Do not send Prekindergarten students or students with school number 3518 in reporting period 7.

  4. IMMUNIZATION STATUS: It is very important to report the current status for all kindergarten and seventh grade students in membership in the school district during reporting period 2.


  5. CAREER AND PROFESSIONAL ACADEMY IDENTIFIER: Report up to two applicable codes for each student who participated in a Career and Professional Academy at any time during the reporting period for reporting periods 2 and 3 or at any time during the school year for reporting period 5. If the student participated in more than two Career and Professional Academies during the school year for reporting period 5, report the most recent academies.


  6. DROPOUT PREVENTION/JUVENILE JUSTICE PROGRAMS: Report the program, if any, the student attended during survey week. These codes are used to identify the proper status of students in the school grading system. For students in more than one of these programs, report code E (Alternative to Expulsion) or code R (Dropout Retrieval) prior to any of the other program codes. For survey periods 7 and 5, report code Z for all students on this format.


  7. HOMELESS STUDENT, PK-12: All districts must report all homeless students regardless of whether the district receives grant funding to serve this student population.


  8. MATHEMATICS REMEDIATION COMPONENT: For reporting periods 2 and 3 submit the Mathematics Remediation Component for each student receiving remediation during that reporting period. For reporting period 5 submit the Mathematics Remediation Component for any student who was in a mathematics remediation component at any time during the school year.


  9. DISTRICT NUMBER, CURRENT INSTRUCTION/SERVICE - CAPE: Report the district in which the student received instruction for the Career and Professional Academy reported on this format. In most cases this will be the same as the District of Enrollment but, in some cases, the student will attend an academy in another school district.


  10. ERROR CODES: This field is used by the Department to report to districts the specific errors found in the record during the state edit process.  This field should contain filler (spaces, blanks) when the record is transmitted to the Department.


  11. KEY FIELDS: The key fields for this format are item numbers 1, 3, 4 and 5. If a key field needs to be changed, the record must be deleted and re-submitted as an add.


' * ' indicates key fields.

(Click on the link to view or download a pdf version of the document)
Item No. From-To Size Field Char. Field Description
1 1-2 2 N/R District Number, Current Enrollment *
2 3-6 4 A/N/R School Number, Current Enrollment
3 7-16 10 A/N Student Number Identifier, Florida *
4 17-17 1 A/N Survey Period Code *
5 18-21 4 N Fiscal Year *
6 22-22 1 A Military Family Student
7 23-23 1 A/N Immunization Status
8 24-25 2 A/N Filler
9 26-26 1 A Homeless Student, PK-12
10 27-27 1 A Homeless Unaccompanied Youth
11 28-30 3 A/N Career and Professional Academy Identifier (First)
12 31-33 3 A/N Career and Professional Academy Identifier (Second)
13 34-34 1 A Transaction Code
14 35-36 2 A/N/R District Number, Current Instruction/Service: CAPE (First)
15 37-38 2 A/N/R District Number, Current Instruction/Service: CAPE (Second)
16 39-39 1 A Physical Education Waiver
17 40-40 1 A/N Bullied or Harassed - Disability
18 41-41 1 A/N Bullied or Harassed - Race
19 42-42 1 A/N Bullied or Harassed - Sex
20 43-43 1 A Fund Source
21 44-44 1 A/N Section 504 Eligible
22 45-45 1 A/N Filler
23 46-46 1 A School Related Arrest
24 47-54 8 A/N Filler
25 55-55 1 A/N Immigrant Student
26 56-56 1 A Dropout Prevention/Juvenile Justice Programs
27 57-57 1 A/N Test Accommodations
28 58-58 1 A Reading Fluency
29 59-59 1 A/N Homelessness Cause
30 60-60 1 A/N Filler
31 61-61 1 A Mathematics Remediation Component
32 62-62 1 A/N Filler
33 63-72 10 A/N Student Number Identifier, Local
34 73-80 8 A/N Filler/Error Codes

Last Updated: 6/1/2012

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