McKay Prepayment Verification

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2016-2017 McKay Prepayment Verification Format

This format is used for the verification of eligibility of students who receive McKay Scholarships - prior to the payment of the scholarship each quarter.

Submit this record for reporting periods A, B, C and D for each student in dataset DPSxx.GQ.F70561.Yyyyys created by the Department of Education prior to the designated survey period. (‘xx’ indicates the district number, ‘yyyy’ indicates the school year and ‘s’ indicates the survey period.)

ENTRY (RE-ENTRY) DATE and WITHDRAWAL DATE: The initial pre-payment eligibility verification file (DPSxx.GQ.F70561.Yyyyys) will contain zeroes in these date fields. School districts must insert either an Entry/ (Re-entry) Date (if the student is currently enrolled in a public school) or a Withdrawal Date (if student is not currently enrolled in a public school) (not both) and submit the file to NWRDC under the appropriate file name. All date fields should be in the MMDDYYYY format. The dates must be valid dates greater than (after) May 1, 2000.

STUDENTS NEVER ENROLLED: For students never enrolled in the school district all nines (99999999) should be entered in both the Entry (Re-entry) Date and Withdrawal Date fields.

UPDATES ONLY: All records submitted to the data base will be processed as updates. No records may be added or deleted from the McKay Prepayment Verification data base table.

' * ' indicates key fields. (Click on the link to view or download a pdf version of the document)

Item No.	From-To	Size	Field Char.	Field Description
1	1-2	2	N	District Number, Current Enrollment*
2	3-14	12	A/N	District Name
3	15-18	4	A/N	School Number, Private
4	19-61	43	A/N	School Name, Private
5	62-71	10	A/N	Student Number Identifier, Florida *
6	72-88	17	A/N/L	Student Name, Legal - Last
7	89-100	12	A/N/L	Student Name, Legal - First
8	101-102	2	A/N	Grade Level
9	103-105	3	N	FEFP Program Number - First
10	106-109	4	N	Class Minutes, Weekly - First
11	110-113	4	N	FTE Reported, Course- First
12	114-116	3	N	FEFP Program Number - Second
13	117-120	4	N	Class Minutes, Weekly - Second
14	121-124	4	N	FTE Reported, Course- Second
15	125-130	6	A/N	Record Identifier
16	131-134	4	A/N	School Number, Current Enrollment
17	135-142	8	A/N	Entry (Re-entry) Date
18	143-150	8	A/N	Withdrawal Date
19	151-151	1	A	Military Family Student
20	152-155	4	N	School Year *
21	156-156	1	A/N	Survey Period Code *
22	157-157	1	A	Ethnicity
23	158-158	1	A	Race: American Indian or Alaska Native
24	159-159	1	A	Race: Asian
25	160-160	1	A	Race: Black or African American
26	161-161	1	A	Race: Native Hawaiian or Other Pacific Islander
27	162-162	1	A	Race: White
28	163-165	3	A/N	FEFP Program Number - Third
29	166-169	4	N	Class Minutes, Weekly - Third
30	170-173	4	N	FTE Reported, Course- Third
31	174-183	10	A/N	Student Number Identifier - Alias, Florida
32	184-218	35	A/N	Filler
33	219-232	14	A/N	Florida Education Identifier
34	233-240	8	A/N	Error Codes

Last Updated: 7/1/2016