2016-2017 Staff Fiscal Year Salaries

1. There should be one record submitted for each staff member receiving salary payments or with whom the district contracted during the fiscal year being reported. For staff filling more than one job code position during the Fiscal Year, submit one record for each job. Submit this format in reporting period 5 only.
2. SCHOOL NUMBER, PRIMARY/HOME: For staff members who operate out of the county office, the school number to be used in this field is 9001. Staff members assigned to schools must be reported at that school using the official state school number for that school. Itinerant staff should be reported either at the school that is considered their home location or at the district office.
3. JOB CODE: Submit one record for each job code the employee received salary for during the fiscal year being reported. See Appendix E, (JOB CODE ASSIGNMENTS), in the DOE Information Data Base Requirements: Volume II - Automated Staff Information System for acceptable codes.
4. FISCAL YEAR SALARY: All salaries paid to the staff member for the job being reported.
5. JOB CODE FUND SOURCE: A code to identify up, to three fund sources (and corresponding percentages) from which the employee's salary is paid.
6. ADDITIONAL COMPENSATION TYPE/VALUE: A code to identify up to eleven annual additional compensation types (and corresponding monetary values) paid for extra services. The Additional Compensation Type earned by the employee is to be entered in positions 1, 9, 17, etc., followed by the corresponding Additional Compensation Value in the next seven positions. The default code for Additional Compensation Type/Value is zero.
7. ERROR CODES: This field is used by the Department to report to districts the specific errors found in the record during the state edit process. This field should contain filler (spaces, blanks) when the record is transmitted to the Department.
8. KEY FIELDS: The key fields for this format are Item Numbers 1-4, 6. If any key field needs to be changed, the record must be deleted and re-submitted as an add.

' * ' indicates key fields. (Click on the link to view or download a pdf version of the document)

Last Updated: 7/1/2016